Put those sticky notes back in your desk drawer. Our picks for the best to-do apps can help you manage tasks, stay on top of to-do lists, remind you of upcoming events, and even collaborate on projectsmore
Put those sticky notes back in your desk drawer. Our picks for the best to-do apps can help you manage tasks, stay on top of to-do lists, remind you of upcoming events, and even collaborate on projects with colleagues. All our picks do a good job of covering the basics, but each approaches managing tasks a bit differently. Some are focused on handling your individual lists, others excel at reminding you of upcoming activities, and a few do a great job of managing group tasks.
In the end, the best task manager is the one that helps *you* get stuff done.
The good news is, all of our picks come in free versions, so download one, try it out for a while to see if it matches how you work, and then don't be afraid to dump it and move on to the next one if it doesn't meet your needs.
Keeping a task list won't do you much good if you can't check it. Look for a to-do list app that syncs your items everywhere you keep track of tasks. All our picks have apps for Android and the iPhone. You can also manage your tasks via a website; many of our picks have extensions for Chrome and Firefox to let you view your tasks with a tap. And some, such as Todoist, also work with the Apple Watch and Google Wear, so you can view your notifications on your wrist.
A checklist app won't replace a full-featured project-management or team-management service such as Microsoft Project, but if you just need to track tasks, share files, write notes, and assign items to teammates or family members, apps like Todoist and Remember The Milk have collaboration tools for managing team projects. You'll probably need to pay for some of the more useful collaboration features, with an annual subscription starting around 25 bucks.
It's handy to have a to-do list app on your phone to add tasks and receive alerts and notifications. But for some activities, such as writing notes, it's better to have a physical keyboard. All our picks let you manage your tasks and lists via a web browser on a PC or Mac. A few even have desktop apps, such as a Windows app for Microsoft's To-Do.
From Google Tasks -- which sits in the right-side panel in the web version of Gmail -- to Todoist that lets you access your tasks from Gmail and Google Calendar via plug-ins, many of our picks work well with other apps so you can manage tasks in a way that makes sense for you.
From keeping a shopping list to collaborating with coworkers, you can find a to-do list app to meet your needs.
The free version of the Any.do app does a solid job of tracking your to-do items across iPhone, Android, and the Web version of the task manager. A $26.99 premium version unlocks some of the app's more interesting and useful features, such as the ability to assign tags, set colors, share unlimited lists, and create detailed recurring tasks.
Much more than just a to-do list, Evernote helps you make checklists, set reminders, take notes, track tasks, and save websites. Everything in the digital notebook is synced across your mobile and desktop devices. And you can set reminders to keep track of events. The free version has a monthly upload limit of 60MB and sync over two devices. Moving to 10GB a month costs $69.99 a year and lets you sync over every device you got.
With the free Google Calendar app, you can, of course, view your upcoming events at a glance. But if that is all you're using it for, you're missing out on some of its most interesting and useful features -- from setting reminders and creating to-do lists to helping you manage goals. And it works with Gmail and Google Keep, so you can create and manage events across other Google apps.
The free Google Keep app is a quick and easy way to take notes, keep lists, make drawings, and store voice recordings and images and then access them anywhere on Android and iPhone, through Gmail, via Keep's webpage, and with the Keep Chrome extension. You can set reminders for your notes by time or by location, if you want to be notified of something when you reach a destination.
A simple and free task manager, Google's Tasks helps you keep track of your to-do items on an iPhone or Android phone, through Gmail, and with Google Calendar. As a basic to-do list, Google Tasks is solid. But its features overlap a bit with Google Keep and Reminders and lacks some of the more useful task-management tools Keep and Reminders offers. If you are looking for simple task management, Tasks is up to the job. If you need something more powerful, you'll want to look elsewhere.
In 2015, Microsoft acquired the task-manager Wunderlist and started building its own to-do list based on the ideas found in the popular app. Microsoft's To-Do app, the free successor to the Wunderlist, gives you an easy way to track tasks and stay organized. It even has an importer tool if you want to move your Wunderlist data over to To-Do. Unfortunately, it lacks some of the features that made Wunderlist popular, such as the ability to collaborate with others.
Don't be fooled by its name: Remember The Milk is an unexpectedly powerful and usable to-do app that is capable of much more than just helping you remember your shopping list. Create lists, share tasks with colleagues, sync across platforms, even create smart lists that automatically update based on criteria you set. For $39.99 a year, you can go pro and create subtasks for complicated items by breaking tasks into individual items. Like Microsoft To-Do, Remember The Milk has an import tool for moving your Wunderlist tasks over if you are looking for a new task manager with Wunderlist's retirement.
TickTick offers a powerful set of task-management tools to help you keep track of personal and group lists and projects across platforms. While the free version TickTick offers basic tools for managing personal tasks and lists, if you want to manage tasks across a group, you'll want to look at paying the $27.99 annual subscription to unlock useful team scheduling and project-management tools.
Todoist can easily manage your projects and keep you on schedule. It's available on Mac, Windows, and mobile phones and via the web and browser extensions, so you can check off tasks wherever you are. And you can collaborate with others. If you work on a team, you can use Todoist's group tools to manage projects, share files, assign tasks, and track progress. Everyone on the team needs a premium $28.99 account.
Wunderlist from Microsoft is an easy, free, and popular way to keep track of your to-do lists and projects. If you are a user of Wunderlist, you know this. Unfortunately, you probably also know that Microsoft plans to retire Wunderlist and has moved its efforts over to its own to-do app. While Microsoft intends to keep Wunderlist going for a while, if you use Wunderlist you have the task of moving to another to-do app someday. To help you move, Microsoft offers an importer tool to transfer your Wunderlist data over to To-Do. Remember The Milk also has an import tool for bringing in your data from Wunderlist.